These seasonal email templates are designed to help food banks remind their agency partners to keep their Vivery profiles up to date—especially around major holidays when hours may change. Each email includes a friendly seasonal message, a reminder to update holiday hours, a training link for how to make updates in Vivery, a link to check their profile on the food bank’s Find Food Map, and a prompt to review the status of their Freshness Badge. You can copy, paste, and customize these emails with your food bank’s name and Find Food Map link before sending them out each season. Keeping agency profiles current ensures neighbors always have access to accurate and reliable information.

SPRING SEASON EMAIL

Subject Line: 🌷Spring Holidays Are Coming – Update Your Hours on Vivery

Body:
Hi [Agency Name],

Spring is in the air—and so are a few key holidays that may affect your program hours! As we approach St. Valentine's Day or Patrick's Day events, Easter, and Passover now is a great time to review your Vivery profile and update your hours if you’ll be closed or offering limited services.

You can easily update your hours by logging into your profile. If you need a quick refresher, check out this step-by-step video guide:
👉 How to Update Hours in Vivery

Want to view how your location currently appears to neighbors? Check out your listing on our Find Food Map here:
👉 [Insert Food Bank’s Find Food Map Link]

While you're in your profile, please also take a moment to confirm that your Freshness Badge is active. This badge helps neighbors know your information is current and trustworthy.
👉 Learn more about the Freshness Badge

Thanks for keeping your community informed!
– The [Your Food Bank Name] Team

SUMMER SEASON EMAIL

Subject Line: ☀️ Update Your Summer Hours – July 4th & Labor Day Ahead

Body:
Hi [Agency Name],

Summer is almost here, and with it come holidays like Memorial Day, Juneteenth and Independence Day. If your hours will change or you’ll be closed for these holidays, please take a moment to update your Vivery profile.

Need a refresher on how to make updates? This short video walks you through it:
👉 How to Update Hours in Vivery

Want to double-check your current listing? Take a look at your profile on our Find Food Map here:
👉 [Insert Food Bank’s Find Food Map Link]

While you're reviewing your profile, please also check that your Freshness Badge is active—it signals to neighbors that your information is up-to-date.
👉 Learn more about the Freshness Badge

Keeping your info current ensures neighbors can plan their visits without confusion. Thank you for your partnership!
– The [Your Food Bank Name] Team

FALL SEASON EMAIL

Subject Line: 🍂 Let Neighbors Know Your Thanksgiving Schedule – Update Your Hours

Body:
Hi [Agency Name],

As we head into the fall season, we know you're getting ready for a busy time. Please remember to update your Vivery profile if you’ll be closed or have special hours around Labor Day, Veterans Day, Halloween events, and Thanksgiving.

Updating your hours only takes a few minutes, and this video can help if you need a reminder:
👉 How to Update Hours in Vivery

Want to see what neighbors see? Check your listing on the Find Food Map here:
👉 [Insert Food Bank’s Find Food Map Link]

While you're in your profile, also check your Freshness Badge to make sure it's still active. This helps neighbors trust the info they’re seeing.
👉 Learn more about the Freshness Badge

Thanks for helping your community stay informed this holiday season.
– The [Your Food Bank Name] Team

WINTER SEASON EMAIL

Subject Line: ❄️ Winter Holidays Are Near – Update Your Hours on Vivery

Body:
Hi [Agency Name],

The winter holidays are just around the corner! If you have special hours or closures for Christmas, Hanukkah, Kwanzaa, New Year’s, or MLK Day, now is the time to update your Vivery profile.

If you’d like a quick refresher on how to do that, this short video can help:
👉 How to Update Hours in Vivery

Curious how your profile currently appears on the map? View it here:
👉 [Insert Food Bank’s Find Food Map Link]

While you're at it, please also make sure your Freshness Badge is active—this lets neighbors know your info is current and reliable.
👉 Learn more about the Freshness Badge

We appreciate your continued commitment to your community this season and all year long.
– The [Your Food Bank Name] Team